Administrative Assistant / Secretary

Administrative Assistant / Secretary Trainee (Tamheer Program)

We are seeking an Administrative Assistant / Secretary Trainee to join our organization through Tamheer Program. This role is primarily secretarial in nature and provides the trainee with the opportunity to gain hands-on experience in the sector aligned with their area of interest, while supporting different departments with daily administrative and secretarial tasks.

Responsibilities:

• Act as a departmental secretary, providing administrative and clerical support.
• Manage calendars, schedule meetings, and coordinate appointments for managers and teams.
• Prepare, format, and file official correspondence, letters, reports, and documents.
• Handle incoming and outgoing emails, calls, and internal communications professionally.
• Maintain organized filing systems (electronic and hard copy).
• Follow up on requests, approvals, and action items across departments.
• Assist in preparing meeting agendas, taking minutes, and tracking action items.
• Support coordination of meetings, workshops, and internal events.
• Perform other secretarial and administrative tasks as assigned by the supervisor.

Qualifications:

• Minimum Diploma degree.
• Eligible for the Tamheer program (HRDF).

Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good command of written and spoken English.
• Professional communication and telephone etiquette.
• High level of organization, accuracy, and confidentiality.
• Ability to multitask and work with multiple departments.
• Positive attitude and attention to detail.